USE CASE

Document management the Desilian way

Large volumes of information are generated and processed through business printers with many print management solutions only offer metadata on file names whereas Desilian can examine the contents of data that are copied, scanned or printed.

THE CHALLENGE

Misuse of printer

Desilian can help protect your business operations from malicious use, it can also make sure that you comply with the many regulations around the world for the protection of personal information. Take GDPR as an example - it’s a requirement of every data controller that they not only take care of the personal data that they own, but also have the ability to run a full enquiry whenever there is a breach of that data.

The market for tools that help companies to better understand the data that they already have, is exploding. They fall into many different categories as each tool tries to focus on solving a specific problem, whether that be analyzing your sales, your customers, your products or your staff performance. They come in many shapes, sizes and most significantly many different prices. And as many companies have rushed into this digitisation revolution, it has brought with it as many new problems as it has solved. Creating disconnected repositories of data and incompatible pieces of software and processes that have created huge IT projects that all too often fail to deliver on the promised return of investment.

THE SOLUTION

Desilian and the print server as one

Desilian have come at the problem from a different angle, as the only all in one solution for DMS, eDiscovery and RPA that focuses on innovating new ways to discover the hidden value of unstructured data and automating the repetitive processes to reduce costs and errors. Desilian DMS is quickly gaining universal praise from everyone who sees it as a game changing product that allows one tool to achieve significantly better results in less time and for less cost than any other product or products in the market.

By integrating directly to the print server, Desilian has taken away the first big issue - getting the data, all of the data, all of the time. Every document sent to print or a piece of paper copied or scanned is automatically captured into the Desilian platform, where it is run through our advanced OCR process, indexed and instantly available for other users to work on. Pre-defined rules to identify and alert on any given piece of content, such as spotting when a user is trying to print something that is marked “Confidential”.

THE ASSOCIATION OF CERTIFIED FRAUD EXAMINERS ESTIMATE THAT BUSINESSES LOSE 5% OF THEIR ANNUAL REVENUE TO EMPLOYEE FRAUD AND ABUSE.

Supervisors then get the ability to setup and process these alerts and allocate tasks to be handled. With a full audit trail, you can keep an eye on everything that is being run through your business at the point of creation. You have the ability to know who printed what, when and where. Desilian is “reading” the contents and it can be configured to identify security classification classifications within the content the content of the document, or even if it were to contain a list of your most valuable clients.

This intelligent identification of contents can be taken to the next level, by turning the unstructured data into Smart Data by contextualising data in terms of their relevant meaning and importance e.g. being able to identify a reference number within a document, a person’s name, geo locations, product codes and the different interpretations of different dates.. Now imagine if you could also create a list of aliases for the different versions of those items and then be able to incorporate all of those within your searches and alerts. No need to imagine, this advanced form of machine learning is all delivered with a simple drag and drop style user interface that anyone can setup in a matter of minutes.

With the Desilian Visualiser you can surface the hidden links between data searches, links that would otherwise be missed or you would never even have considered looking for. The Visualiser gives you the ability to investigate at multiple levels of separation and can link together pieces of information that are similar based on natural language processing.

To top all this off, Desilian also provide you with a graphical business analytics capability that allows full reporting on everything to do with the state of your business, from who is generating the most print jobs to where the most documents are being scanned from.

THE U.S. CHAMBER OF COMMERCE ESTIMATES THAT 75% OF EMPLOYEES HAVE STOLEN FROM THEIR EMPLOYER AT LEAST ONCE AND THAT AS MANY AS 30% OF BUSINESS FAILURES MAY BE THE RESULT OF EMPLOYEE FRAUD AND ABUSE.

With Desilian all of this is provided in a single platform, that is easy to use and hosted ready to deploy in just a few days, with no need for a major IT project, leading to higher quality, less errors and all for a reduced cost.

DESILIAN DELIVERS

Data compliance and
retention secured

Assisting in your data compliance procedures for access and audits to your personal and business critical data.

Increase efficiency by
removing manual tasks

Every inbound or outbound document, instantly scanned, read, indexed and checked ready for further processing.

Archive data can be
accessed instantaneously

No more rummaging around in filling cabinets or searching through disparate data stores and individual PC’s to find that piece of data. It’s all available, all of the time.

Data is far more
secure

Fire, flood and theft risk removed.

Integration to popular
platforms is quick and easy

All extracted data is available for further processing with your own systems.

Significantly lower
costs

From initial setup to ongoing customisations, Desilian does it quicker and at a lower cost.